Registrar's Office

The Chowan University Registrar's Office maintains timely and accurate records of the academic progress and accomplishments of University students, while maintaining privacy and security for those records. The Registrar's Office is the only office authorized to issue official transcripts to students and alumni, to certify enrollment and attendance of students, to evaluate courses for transfer credit, and to certify the awarding of degrees.

Requesting Chowan University Transcripts

Transcripts may be requested using one of the following methods:

1. Order your transcript online via Parchment Exchange.  Go to Chowan University's Parchment page. Enter your personal information, provide delivery instructions, and pay $5 per copy using debit or credit card. This electronic method records your digital signature. All transcripts ordered using this method carry the $5 per copy fee may be paid to the Business Office online, or include check or money order with your mailed request. Electronic requests are processed daily, Monday through Friday, with the exception of holidays.

2. Fax or mail in a signed request that includes your full name, your student ID # or your date of birth, the name and address to whom you wish the transcript sent. Your signature and date requested are required on the written request.  $5 per copy fee may be paid to the Business Office online. If you have not previously had a transcript, your first one is free when using this method of request. Please allow two business days for processing.

Fax: (252) 398-6443 Mail: Chowan University, Registrar's Office, One University Place, Murfreesboro, NC  27855

Please note: Business Office holds do prevent the release of transcripts. Requests are typically processed within 2 business days of receipt.

Degree and Enrollment Verification

Chowan University has authorized National Student Clearinghouse to provide degree and enrollment verification. The National Student Clearinghouse may be contacted at:

National Student Clearinghouse 
2300 Dulles Station Boulevard, Suite 300 
Herndon, VA 20171 

Web: http://www.studentclearinghouse.org/

Phone: (703) 742-4200 
Fax: (703) 742-7792

Email: 
service@studentclearinghouse.org 
degreeverify@studentclearinghouse.org
enrollmentverify@studentclearinghouse.org 

The Family Educational Rights and Privacy Act (FERPA)

FERPA affords students certain rights with respect to their education records. These rights include: 

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the University official to whom the request was submitted does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed. 

At the postsecondary level, the right to inspect is limited solely to the student. Records may be released to parents only under the following circumstances: through the written consent of the student, in compliance with a subpoena, and by submission of evidence that the parents declare the student as a dependent on their most recent Federal Income Tax form. 

2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write to the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. 

3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. 

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Chowan University to comply with the requirements of FERPA. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.

The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education 
400 Maryland Avenue, SW
Washington, DC 20202-4605

Public Notice Designating Directory Information Chowan University may release without written consent the following items, which have been specified as public or directory information for students who are currently enrolled: 

Name, address, e-mail address, telephone listing, major field(s) of study, grade level, enrollment status, date and place of birth, dates of attendance, degree and awards received, most previous educational agency or institution attended, participation in officially recognized activities and sports, weight and height of members of athletic teams. 

A current student can request that the University not release any directory information about him/her. This designation must be furnished in writing to the Registrar by the end of the first week of classes in the semester. Requests for nondisclosure will be honored for one academic year. Request to withhold prevents the disclosure of all directory information. Regardless of the effect upon the student, the institution assumes no liability for honoring the student's instructions that such information be withheld.

Staff

Donna Robbins
Registrar
Patricia Hale
Assistant to the Registrar
Libby Whitaker
Assistant to the Registrar, Veterans Benefits